Respiratory Protection Program

Recordkeeping Requirements

Date First Published on SafetySmart Compliance: August 2nd, 2012
Topics: Airborne Contaminants | PPE |

The OSHA Respiratory Protection standard (Sec. 1910.134(m)) requires you to keep certain records in connection with your Respiratory Protection Program (RPP) to ensure its effectiveness. Here’s an overview of RPP recordkeeping requirements and how to comply with them.

Respirator User Medical Evaluation Records

You must retain your RPP medical evaluation records. 

Respirator Fit Testing Records

You must keep a record of the qualitative (QLFT) and quantitative fit tests (QNFT) you administer to workers as required by the Standard listing:

  • The name or identification of the worker tested;
  • Type of fit test performed—QLFT or QNFT;
  • Specific make, model, style and size of respirator tested;
  • Date of test; and
  • The pass/fail results for QLFTs or the fit factor and strip chart recording or other recording of the test results for QNFTs.

You must retain fit test records for each respirator user until the next fit test is administered to the user. You don’t have to hang onto test records of workers who are no longer required to use a respirator.

Respirator Protection Program

You must also retain a written copy of your current RPP.

Access to Records

You must not only retain but make these records available to workers, workers’ representatives and OSHA officials upon request for inspection and copying as required by OSHA’s Access to Employee Exposure and Medical Records Standard (29 CFR 1910.1020). Affected workers can have access only to his or her own records and not the records of any co-worker.

You make available written materials required to be retained under the standard upon request to affected employees and to the Assistant Secretary of Labor or designee for examination and copying.