OSHA RECORDKEEPING & REPORTING: Overview of Proposed Changes to Partially Exempt Industry Rules

Date First Published on SafetySmart Compliance: April 25th, 2012
Topics: Recordkeeping |

 

Under current rules, employers are obligated to maintain OSHA injury and illness records—the OSHA 300 and 300-A annual summary—unless they qualify for an exemption. One of the 3 exemptions set out in the regulations is for employers in industries that are generally deemed safe (Section 1904.2). On June 22, 2011, OSHA proposed changes to the industry exemption. Here’s the down and dirty on the changes contained in the OSHA proposal.

Current Rule

Partially exempted industries (the exemption is partial because exempt companies still must comply with the standard’s injury reporting requirements and keep injury/illness records if the BLS specifically asks them them to) are listed by their Standard Industrial Classification system (SIC code).

Proposed Changes

There are 2 changes being proposed. First, industry classification would be based on the North American Industry Classification System (NAICS code).

Second, the Days Away, Restricted, or Transferred (DART) rates used to determine which NAICS code industries qualify for the lower-hazard partial exemption would be based on more recent BLS data.

Impact of Changes

The current Appendix A, Partially Exempt Industries table, will be replaced by the following:

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NAICS Code                    Industry

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4412…………………………..  Other Motor Vehicle Dealers.

4431…………………………..  Electronics and Appliance Stores.

4461…………………………..  Health and Personal Care Stores.

4471…………………………..  Gasoline Stations.

4481…………………………..  Clothing Stores.

4482…………………………..  Shoe Stores.

4483…………………………..  Jewelry, Luggage, and Leather Goods Stores.

4511…………………………..  Sporting Goods, Hobby, and Musical Instrument Stores.

4512…………………………..  Book, Periodical, and Music Stores.

4531…………………………..  Florists.

4532…………………………..  Office Supplies, Stationery, and Gift Stores.

4812…………………………..  Nonscheduled Air Transportation.

4861…………………………..  Pipeline Transportation of Crude Oil.

4862…………………………..  Pipeline Transportation of Natural Gas.

4869…………………………..  Other Pipeline Transportation.

4879…………………………..  Scenic and Sightseeing Transportation, Other.

4885…………………………..  Freight Transportation Arrangement.

5111…………………………..  Newspaper, Periodical, Book, and Directory Publishers.

5112…………………………..  Software Publishers.

5121…………………………..  Motion Picture and Video Industries.

5122…………………………..  Sound Recording Industries.

5151…………………………..  Radio and Television Broadcasting.

5172…………………………..  Wireless Telecommunications Carriers (except Satellite).

5173…………………………..  Telecommunications Resellers.

5179…………………………..  Other Telecommunications.

5181…………………………..  Internet Service Providers and Web Search Portals.

5182…………………………..  Data Processing, Hosting, and Related Services.

5191…………………………..  Other Information Services.

5211…………………………..  Monetary Authorities–Central Bank.

5221…………………………..  Depository Credit Intermediation.

5222…………………………..  Nondepository Credit Intermediation.

5223…………………………..  Activities Related to Credit Intermediation.

5231…………………………..  Securities & Commodity Contracts Intermediation &  Brokerage.

5232…………………………..  Securities and Commodity Exchanges.

5239…………………………..  Other Financial Investment Activities.

5241…………………………..  Insurance Carriers.

5242…………………………..  Agencies, Brokerages, and Other Insurance Related Activities.

5251…………………………..  Insurance and Employee Benefit Funds.

5259…………………………..  Other Investment Pools and Funds.

5312…………………………..  Offices of Real Estate Agents and Brokers.

5331…………………………..  Lessors of Nonfinancial Intangible Assets (except Copyrighted Works).

5411…………………………..  Legal Services.

5412…………………………..  Accounting, Tax Preparation, Bookkeeping, and Payroll Services.

5413…………………………..  Architectural, Engineering, and Related Services.

5414…………………………..  Specialized Design Services.

5415…………………………..  Computer Systems Design and Related Services.

5416…………………………..  Management, Scientific, and Technical Consulting Services.

5417…………………………..  Scientific Research and Development Services.

5418…………………………..  Advertising and Related Services.

5511…………………………..  Management of Companies and Enterprises.

5611…………………………..  Office Administrative Services.

5614…………………………..  Business Support Services.

5615…………………………..  Travel Arrangement and Reservation Services.

5616…………………………..  Investigation and Security Services.

6111…………………………..  Elementary and Secondary Schools.

6112…………………………..  Junior Colleges.

6113…………………………..  Colleges, Universities, and Professional Schools.

6114…………………………..  Business Schools and Computer and Management Training.

6115…………………………..  Technical and Trade Schools.

6116…………………………..  Other Schools and Instruction.

6117…………………………..  Educational Support Services.

6211…………………………..  Offices of Physicians.

6212…………………………..  Offices of Dentists.

6213…………………………..  Offices of Other Health Practitioners.

6214…………………………..  Outpatient Care Centers.

6215…………………………..  Medical and Diagnostic Laboratories.

6244…………………………..  Child Day Care Services.

7114…………………………..  Agents and Managers for Artists, Athletes, Entertainers, and Other Public Figures.

7115…………………………..  Independent Artists, Writers, and Performers.

7213…………………………..  Rooming and Boarding Houses.

7221…………………………..  Full-Service Restaurants.

7222…………………………..  Limited-Service Eating Places.

7224…………………………..  Drinking Places (Alcoholic Beverages).

8112…………………………..  Electronic and Precision Equipment Repair and Maintenance.

8114…………………………..  Personal and Household Goods Repair and Maintenance.

8121…………………………..  Personal Care Services.

8122…………………………..  Death Care Services.

8131…………………………..  Religious Organizations.

8132…………………………..  Grantmaking and Giving Services.

8133…………………………..  Social Advocacy Organizations.

8134…………………………..  Civic and Social Organizations.

8139…………………………..  Business, Professional, Labor, Political, and Similar Organizations.

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Most industries will be unaffected by the changes. As before, agriculture, utilities, construction, manufacturing and wholesale trade sectors won’t qualify for the exemption and will thus still have to keep injury and illness records. Neither will Personnel Supply Services such as temp and other placement agencies (host employers subject to recordkeeping requirements will also continue to have to keep illness/injury records for temps at their establishment).

What to Do in Response to Changes

Here’s what to do when and if the proposal is adopted and takes effect:

If you’re currently exempt from recordkeeping requirements as a partially exempt industry, you need to check the new exemption table below and verify that you remain exempt. If you’ve lost your exemption, you have to go to school on the recordkeeping requirements.  OSHA offers outreach to employers who are newly required to maintain illness/injury records.

If you’re not currently exempt recordkeeping requirements as a partially exempt industry, check the new exemption table and see if you’ve become exempt. If so, you can decide whether you want to continue keeping OSHA illness/injury records; such recordkeeping is advisable even if it’s not mandatory. You’ll also have to keep maintaining records if the U.S. Bureau of Labor Statistics asks in writing that you do so.

All employers will have to comply with the reporting and information sharing requirements of the standard (in Subpart E), including:

  • Reporting fatalities and multiple hospitalization (more than 3 employees hospitalized) to OSHA under Sec. 1904.39);
  • Completing OSHA annual illness and injury surveys, if they’re requested under Sec. Sec. 1904.41; and
  • Providing requested injury and illness data to the BLS under Sec. 1904.42.

 

 

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