Model Policy to Comply with New OSHA Injury Reporting Requirements

Date First Published on SafetySmart Compliance: April 22nd, 2012
Topics: Recordkeeping |


Under current rules, employers are required to report verbally, i.e., by phone or in-person by showing up at the nearest OSHA Area Office, within 8 hours after the occurrence of (or first learning about) an incident that results in a workplace fatality or the hospitalization of 3 or more employees.

A new OSHA proposal would make more incidents high-priority items warranting immediate reporting. The obligation to report fatalities within 8 hours wouldn’t change. But 2 things would: Change 1: First, you’d have to report to OSHA within 8 hours incidents resulting in the in-patient hospitalization of one or more (not 3 or more) employees. Change 2: The proposal would also require you to report a work-related amputation to OSHA within 24 hours.

You’ll need to change your injury reporting policy to reflect these changes when and if the OSHA proposal is adopted and takes effect.


The Model Policy below is an excellent example of an OSHA reporting policy that incorporates the proposed changes. The Policy includes not only OSHA reporting obligations mandated by law but also procedures for internal reporting and investigation of incidents.