They say a picture is worth a thousand words. But some pictures are worth a lot more than that. Like the one that saved a construction company over $40,000! The company used a photograph taken by a company representative during an OSHA walk-around inspection to successfully challenge a $43,000 citation. The moral: Documenting how OSHA inspectors conduct an inspection, especially the so called walk-around phase, can help you challenge fines or get them reduced.
The company’s safety director who asked not to be named says that an OSHA inspector showed up unannounced at one of the company’s construction sites. During the walk-around, the inspector took measurements of an excavation. He later cited the company for not having the proper supports at the excavation. The company disputed the measurements.
A photo taken by a worker whom the company had previously appointed to be its representative in case of an inspection clearly showed that the inspector was improperly holding the tape measure at an angle when he measured the excavation during the walk-around. As a result, his measurements were completely wrong. The company produced the photo at the subsequent hearing and got all the charges dismissed.
This story points out the importance of the walk-around phase of OSHA inspections. This is when the inspector walks around your workplace looking for potential hazards. What the inspector sees (and doesn’t see) usually determines how extensive the investigation will be, how long it will last, whether you’ll be cited and, if so, how much you’ll pay.
The walk-around is also when mistakes are most likely to occur. Yes, OSHA inspectors do make mistakes, some of which can cost you thousands or even tens of thousands of dollars. To protect yourself you need to catch those mistakes. Your best chance of doing that is to appoint somebody from your company to accompany the inspector as your representative during the walk-around and instruct that person to take photos, notes, and measurements.
Section 1903.8 of the OSHA regulations gives you the right to have a representative accompany an OSHA inspector during an inspection. Designate a worker to serve as your representative. Tell representatives what to do so they’re prepared for an inspection. Click here for Model Instructions you can adapt.
Use the notes, photos, and other data the representative gathers during the walk-around to challenge citations and get penalties reduced. Among other things, you may be able to use the information to contradict an inspector’s testimony during a hearing the way the construction company’s safety director in the example above did.
Instruct Your Representative
Click here for Model Instructions you can adapt for the person you designate to represent you during OSHA inspections. Like the Model Instructions, yours should tell your representative to: